Notion is a popular platform for information management, note-taking, and team collaboration. Registration requires an email, but creating a workspace often requires phone number verification. If you manage multiple projects, run an agency, or do testing, you'll need several Notion accounts. Let's figure out how to create them and what to consider.

When You Need Multiple Notion Accounts

Work Scenarios

  • Agencies — separate account for each client to isolate data
  • Freelancers — one account for personal projects, another for client work
  • QA/Testing — creating test workspaces
  • Partnership Programs — each partner registers separately
  • Localization — accounts in different countries to test features

Platform Requirements

Notion requires:

  • Email address (unique for each account)
  • Password and name
  • Sometimes — phone number verification when creating a workspace

Email is sufficient for basic registration. Phone number is rarely needed, but may be required when:

  • Creating a workspace for a team
  • Connecting a payment method (Pro plan)
  • Recovering access

Methods for Registering Multiple Accounts

Option 1: Different Email Addresses (Simplest)

For each account, use a separate email. This usually doesn't require a phone number:

  1. Create a new email on Gmail, Yandex, or another service
  2. Register on Notion with this email
  3. Confirm the email through the link in the message
  4. Done — account is active

Advantage: quick and no phone required. Disadvantage: you need to manage multiple mailboxes.

Option 2: Email + Virtual Number (If Verification Required)

If Notion requires a number (usually when creating a paid workspace), use a virtual number:

  • Order a number at turbon.rent
  • Enter the number in Notion's verification form
  • Receive an SMS code in 5–30 seconds
  • Enter the code in Notion
  • Account is verified

Option 3: Google/Microsoft Sign-in (for Quick Registration)

Notion allows registration through Google, Apple, or Microsoft accounts. This method doesn't require a phone number:

  1. On the Notion registration page, click "Continue with Google"
  2. Select one of your Google accounts (or create a new one)
  3. Notion automatically creates an account based on Google data
  4. Verifications are reduced to zero

This is optimal for large numbers of test accounts.

Practical Guide: Creating 10 Accounts

Scenario: Agency with 10 Clients

Each client needs their own Notion workspace to manage their projects.

Step 1: Email Preparation

Create 10 email accounts. A quick way is to use Gmail aliases:

All emails go to one inbox, but in Notion these are different accounts.

Step 2: Registration

For each email address:

  1. Go to notion.so
  2. Click "Sign up"
  3. Enter the email (e.g., [email protected])
  4. Set a password
  5. Confirm email through the message
  6. Done

Step 3: Creating a Workspace

When creating a workspace, Notion may ask for a phone number (rarely, but it happens). If it does:

  1. Order a number on turbon
  2. Enter it in the form
  3. Get the code in the turbon dashboard
  4. Enter the code in Notion
  5. Workspace is created

Step 4: Managing Workspaces

In Notion, you can switch between workspaces by clicking the icon in the top left. All accounts remain active simultaneously in the browser.

Practical Use Cases

Case 1: Project Management Agency

An agency serves 50 clients. Created a Notion space for each with individual structure (project board, checklists, time tracker). Each client can work in their own space without seeing others' data. Using Notion templates, registration and setup takes 5 minutes per client.

Case 2: SMM Agency and Social Networks

An SMM agency manages accounts on Instagram, TikTok, YouTube for 20 clients. In each Notion workspace, they maintain a content calendar, analytics, and content checklists. One Notion account per client, with edit permissions for the client's content managers.

Case 3: QA Testing Functionality

A company develops Notion integration with its own app. Testers create 20 test Notion accounts, check data synchronization, permissions, and error handling. Each test is a separate account to avoid contaminating main data.

What to Keep in Mind

Notion Limits

Notion doesn't limit the number of accounts per user, but there are other restrictions:

  • Free plan — 5 MB uploads per month, no API
  • Pro plan — $10/month per workspace, unlimited uploads, API access
  • Team plan — $25/month, team collaboration

If you plan to use accounts commercially, you'll need Pro or higher.

Access Management

Instead of creating multiple accounts, you can add employees/clients to one workspace and give them different permissions:

  • Editor — can edit and delete
  • Commenter — can comment but not edit
  • Viewer — view only

This is simpler than managing 10 accounts.

Security and Confidentiality

If you create accounts for clients, ensure:

  • The client has their own password (don't share passwords)
  • Different email addresses are used
  • The client can reset their password through the recovery function

Alternatives

Instead of Multiple Accounts — Workspaces

In the Notion Pro plan, you can create one workspace with multiple separate databases for each client. This is easier to manage than separate accounts.

Other Management Tools

For more structure, consider Asana, Monday.com, or Jira. But Notion remains the most flexible and free for small teams.

Conclusion

Registering multiple Notion accounts is simple in most cases and doesn't require a phone number. Email addresses and Google Sign-in cover 95% of needs. If Notion requires phone verification, use turbon.rent to quickly pass this stage.

For agencies and large organizations, we recommend using workspaces instead of separate accounts — it's easier to manage and more secure from a data perspective.